What’s New at the County Clerk's Recording Division:
The Dallas County Clerk is now offering Electronic Certified Official Public Record (OPR) Documents for purchase on the Clerk's website. Each electronic certified document uses advanced encrypted features to produce a tamper proof electronic certified document that will include a unique County Clerk digital signature.
Electronic certified documents can be purchased online anytime, anywhere, 24-hours a day. It is fast, easy and convenient. Electronic certified documents are more secure and environmentally friendly in comparison to paper certified documents.
Click here to learn more!
Note: This service is not the same as the Online Public Record Search; the Online Public Record Search documents are non-certified.
The Texas Constitution provides that County Clerk is to be elected in each county who shall be "recorder of the county." Various statutes, court opinions, and attorney general opinions detail the County Clerk's duty to serve as the county's recorder.
The Recording Division like Vital Records are consistently our busiest divisions because we serve the citizens in the county individually. Recording is responsible for recording property deeds and any document associated with the deed, such as liens against the property, the transfer from one individual to another, probate matters associated with the property as well as the release of lien that is file once the mortgage has been paid in full. Some of the other responsibilities of the Recording Division include:
- Filing Assume Names for Business (DBA’s “Doing Business As)
- Tax certificates and plats associated with businesses or subdivisions.
One of the most critical responsibilities of the Recording Division is to ensure that no fraudulent documents are recorded that would cause financial harms to property owners. Please take advantage of our free property fraud alert system.
The purpose of recording documents related to property (official public records) is to put the public on notice that someone has a financial interest in certain property.
We record approximately 400,000 documents each year.
Important Information and Notices
Notice Regarding the Recordation of Court Documents
The Dallas County Clerk’s office requires all documents being presented for recording in our Official Public Records as a result of a court action, be a “certified copy,” authenticated by the court or clerk providing the document.
HB 1195
Effective July 1, 2023, the law requires a photo ID for all documents submitted to the county clerk conveying property from one person to another.
HB 3609
Effective September 1, 2019 - Due to recent legislative changes (House Bill 3609); Incorporated Assumed Name forms are no longer recorded locally with the County Clerk’s Office. They are filed with the office of the Secretary of State only.
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