Dallas County Clerk
Records Building - 509 Main Street, 2nd Floor, Suite 200, Dallas, Texas 75202
Effective October 1, 2013; all statements of authorization will have to be notarized. The statement should be signed by an immediate family member. The statement must give permission to Dallas County Vital Division to release a certified copy of the certificate to the individual name in the notarized statement. The statement must also identify the individual by their full name. The notarized statement must also identify the type of certificate (ex. birth or death) that is to be released. Both parities must submit a valid form of identification.
The following may apply for a Birth Certificate:
Individuals requesting or picking up a birth certificate must be qualified applicants. Qualified applicants consist of immediate family member by blood or spouse, legal guardian (provide documentation), or legal representative of the family (provide documentation). Anyone other than the qualified applicants must have a signed (original) statement written by one of the above qualified applicants authorizing them (naming them) to pick up the birth certificate. This statement must include a copy of the qualified applicant's government issued ID. The person authorized to pick up the birth certificate will also need to present their valid government issued ID.
Please mark on your request application if you are wanting the Long Form Birth Certificate or the Short (Abstract) Form Birth Certificate.
Long Form Birth Certificate:
The long form birth certificate is the original birth certificate which contains detailed information.
The long form birth certificate is usually needed for newborns, passport applications and Indian Registry.
Our office only provides long form birth certificates for births that occurred in Dallas County this does not include the city limits of Dallas (Addison, Balch Springs, Carrollton, Cedar Hill, Cockrell Hill, Coppell, DeSoto. Duncanville, Farmers Branch, Garland, Glenn Heights, Grand Prairie, Highland Park, Hutchins, Irving, Lancaster, Las Colinas, Mesquite, Richardson, Rowlett, Sachse, Seagoville, Sunnyvale, University Park, and Wilmer).
****If you were born within the City of Dallas city limits please contact the City Bureau of Vital Statistics at (214) 670-3248.
Short (Abstract) Form Birth Certificate:
The short (abstract) form birth certificate contains basic information.
The short (abstract) form can be used to apply for a government issued ID, enrollment in school or sports, and for work related issues. When applying, please indicate the type of form you are requesting as no refunds will be issued.
The following information is required:
The above information is required by Statute Texas Administrative Code Sec. 181.28 http://www.sos.state.tx.us/tac. Birth records are considered confidential information; therefore, all requirements must be met. If you are unable to meet the requirements, please contact the State Bureau of Vital Statistics in Austin. The toll-free phone number is
Dallas County Clerk’s Office
Records issued from the offices below are in abstract form only. If you need the long form birth certificate, you will need to request it form the State Bureau of Vital Statistics in Austin.
Substations: Call for hours of operation and address.