Press Release

Dallas County Clerk

Birth Certificates

Records Building - 509 Main Street, 2nd Floor, Suite 200, Dallas, Texas 75202
Phone: (214) 653-7099 • Fax: (214) 653-7176
Hours: 8:00 a.m. - 4:30 p.m., Monday - Friday (except for Court Approved Holidays)


New laws effecting the purchase of Birth Records

September 1, 2015

Health and Safety Code 191.0031 Certified copies by mail The state registrar may not issue a certified copy of a record under this chapter to a person who has applied for the record by mail unless the person has provided notarized proof of identity in accordance with rules adopted by the executive commissioner of the health and Human Service Commission. The rules require the issuer of the certified copy to verify the notarization using the records of the secretary of state under Section 406.012, Government Code.

Effective June 1, 2015 the Dallas County Clerk's Offices will no longer

accept the Matricula Consular Card as verification of identity for purchase of birth certificates or for obtaining confidential records.


Obtaining and completing an application for a certified copy of a birth certificate:

For a list of acceptable forms of identification click here.

Individuals requesting or picking up a birth certificate must be qualified applicants. Qualified applicants consist of immediate family member by blood or spouse, legal guardian (provide documentation), or legal representative of the family (provide documentation). See Section 181.1(13) of the Texas Administrative Code for what qualifies as an immediate family member.

Anyone other than the qualified applicants must have a signed (original) statement written by one of the above qualified applicants authorizing them (naming them) to pick up the birth certificate. All third party statements of authorization must be notarized. The statement should be signed by an immediate family member. The statement must give permission to Dallas County Vital Division to release a certified copy of the certificate to the individual name in the notarized statement. The statement must also identify the individual by their full name. The notarized statement must also identify the type of certificate (ex. birth or death) that is to be released. Both parties must submit a valid form of identification. See Section 181.28 of the Texas Administrative Code for a list of acceptable forms of identification.


Please mark on your request application if you are wanting the Long Form Birth Certificate or the Short (Abstract) Form Birth Certificate.

Long Form Birth Certificate:

The long form birth certificate is the original birth certificate which contains detailed information.

  • person's name, sex, date of birth, and place of birth.
  • parent(s) name, date of birth and place of birth.
  • name of the hospital, doctor and time of birth.
  • State File Number and the Local File Number that the record has been registered with.

The long form birth certificate is usually needed for newborns, passport applications and Indian Registry.

Long Form Birth & Death Certificates AVAILABLE for the following DALLAS COUNTY CITIES

Addison Coppell Glenn Heights Lancaster Sachse
Balch Springs DeSoto

Grand Prairie


Las Colinas  Seagoville



Duncanville Highland Park Mesquite


Cedar Hill Farmers Branch Hutchins



University Park

Cockrell Hill Garland Irving Rowlett Wilmer/Wylie


     ****If you were born within the City of Dallas city limits please contact the City of Dallas Bureau of Vital Statistics at (214) 670-3248.

Short (Abstract) Form Birth Certificate:

The short (abstract) form birth certificate contains basic information.

  • person's name, sex, date of birth, and county of birth.
  • parent's name(s), the State File Number and the filing date.

     The short (abstract) form can be used to apply for a government issued ID, enrollment in school or sports, and for work related issues. When applying, please indicate the type of form you are requesting as no refunds will be issued.

Payment Options

For your convenience, we have provided the following payment options:

*credit / debit cards:
Visa MasterCard Discover


*Money Order


Application For a Certified Copy of Birth Certificate

The following information is required:

  • Full name as it appears on the birth record
  • Date and county of birth
  • Parent(s) name, including mother's maiden name
  • Your relationship to the person named on the certificate
  • Your mailing address
  • Purpose of record
  • Full name of hospital where the birth occurred
  • In person, you will need to provide your original valid government issued ID
  • In writing, you will need to send a notarized copy of your valid government issued ID
  • Cost per copy is $23.00 money order, payable to John F. Warren, Dallas County Clerk’s Office

  • Turn around time is 2 to 4 weeks when applying by mail please send money order only. If applying in person, you may pay in cash and receive the record while you wait.
  • Credit cards will not be accepted as a form of payment by mail.
  • For more information call 214-653-7099.

The above information is required by Statute Texas Administrative Code Sec. 181.28 Birth records are considered confidential information; therefore, all requirements must be met. If you are unable to meet the requirements, please contact the State Bureau of Vital Statistics in Austin. The toll-free phone number is

(888) 963-7111.

Mailing Address:

Dallas County Clerk’s Office
Attn: Vital Statistics
Records Building 2nd Fl
509 Main St
Dallas, Texas 75202

Other Locations:

Records issued from the offices below are in abstract form only. If you need the long form birth certificate, you will need to request it form the State Bureau of Vital Statistics in Austin.

Substations:Call for hours of operation, form of payment, and address. For Short (Abstract) Form Birth Certificates only.



Grand Prairie