formal_actions

Formal Agenda Actions June 14, 2011
Administration Office . 411 Elm Street . Dallas, Texas 75202 . 214.653.7361

Agenda Item #	Description of Agenda Item	Status
1	Call Court to Order	Conducted
2	Declare Quorum Present Members Present: Clay Lewis Jenkins Maurine Dickey Mike Cantrell John Wiley Price Dr. Elba Garcia	Conducted
3	Declare Legal Notices Posted and Court Duly Called	Conducted
4	Motion to Open Court	Conducted
4	Bailiff to Open Court
6	Invocation: Ms. Connie Jones Administrative Services Coordinator Dallas County Clerk Dallas, Texas	Conducted
7	Resolutions: A. Dr. Karry D. Wesley, Sr. Pastor, Antioch Fellowship Missionary Baptist Church (Presented by Commissioner John Wiley Price) B. Denton County Transportation Authority (DCTA) “A-Train” (Presented by Judge Clay Lewis Jenkins)	Presented
8 A.	Consent Agenda: Approve Commissioners Court Register of Approved Checks, Authorized Claims Certification, Minutes of Requisitions, and Payroll Register for June 7-14, 2011	Approved Unanimously
8 B.	Consent Agenda: Open Bids/RFP's: THE FOLLOWING BIDS/RFP’S TO BE OPENED JUNE 16, 2011: Bid No. 2011-081-5623 Sale of County Owned Property @ 2020 N. Beckley Avenue, Dallas, TX 75208. THE FOLLOWING BIDS/RFP’S TO BE OPENED JUNE 20, 2011: Bid No. 2011-084-5639 Annual Contract for the Purchase of Clothing & Apparel. (CONTRACT DATA PROVIDED MAY 24, 2011)	Approved Unanimously
8 C.	Consent Agenda: Approval of Investment of Dallas County Funds	Approved Unanimously
8 D.	Consent Agenda: To Approve Filing of June 14, 2011 Commissioners Court Agenda	Approved Unanimously
8 E.	Consent Agenda: Filing of Five-Signature Documents Minister’s Letter of Appreciation	Approved Unanimously
8 F.	Consent Agenda: Transfer of Funds	Approved Unanimously
8 G.	Consent Agenda: Approval of Placement or Substitution of Collateral for County Funds	Approved Unanimously
8 H.	Consent Agenda: Personnel Actions	Approved Unanimously
9	AWARD BIDS/RFP’S: Bid No. 2011-067-5548 Annual Contract for Janitorial Services for the Henry Wade Juvenile Justice Center and the Juvenile Justice Alternative Education Program Facility awarded to: UBM Enterprise, Inc. (CONTRACT DATA PROVIDED MAY 17, 2011) Bid No. 2011-070-5552 Annual Contract for EVA Sandals awarded to: International Federated Sourcing, Inc. (CONTRACT DATA PROVIDED APRIL 19, 2011) Bid No. 2011-074-5577 Demolition of Vacant/Substandard Structures located in Wilmer, Texas awarded to: A&A Construction Co. Bid No. 2011-075-5593 Annual Contract for Inspections, Preventive Maintenance, Repair and Replacement Services on Commercial and Industrial Overhead Doors, Electric Gates, Entrance Enclosure Gates, Door Operators and Related Equipment awarded to: Miner North Texas. (CONTRACT DATA PROVIDED MARCH 1, 2011) Bid No. 2011-077-5596 Annual Contract for All Risk Building and Content Property Insurance Coverage for Dallas County awarded to: Key & Piskuran Insurance Agency a Higginbotham Company. (CONTRACT DATA PROVIDED MAY 24, 2011) Bid No. 2011-078-5613 Annual Contract for the Purchase of Dairy Products awarded to: Oak Farms. (CONTRACT DATA PROVIDED MAY 24, 2011)	Approved Unanimously
10	Court Order: Denying Talitha Louisa Thomas-Hagemann’s request for a reduction of Dallas County’s healthcare subrogation lien.	Approved Unanimously
11	Court Order: Giving notice that the regularly scheduled Commissioners Court meetings for July 12, 2011, July 19, 2011, July 26, 2011, December 20, 2011 and December 27, 2011 are hereby canceled; designating senior Commissioners Court official, Commissioner John Wiley Price, as Dallas County’s signature authority, in the absence of County Judge Clay Lewis Jenkins, to sign time sensitive documents on behalf of Dallas County, due to the canceled court meetings, and authorizing the County Treasurer and County Auditor, upon mutual agreement, to process any emergency payments for Dallas County, as outlined, with such actions to be formally approved by the Commissioners Court at its next formal meeting.	Pulled
12	Court Order: Authorizing CNBC, LLC to film a news production in the George Allen, Sr. Courts Building in accordance with County policy, and authorizing the County Judge to execute all related documents on behalf of Dallas County.	Approved Unanimously
13	Court Order: Authorizing the Institute of Forensic Sciences reorganization including freezing five (5) positions and deleting an Autopsy Technician, grade 9 and the addition of a Medicolegal Death Investigator, grade 14 position.	Approved Unanimously
14	Court Order: Authorizing the deletion of the following positions: (1) Clerk I, grade 5, position #1020; (2) Accounting Clerk I, grade 6, position #1009; (3) Internal Auditor I, grade 12, position #7459; and (4) Auditor II, grade E, position #1005, effective October 1, 2011 for a savings of $200,477 for FY 2012.	Approved Unanimously
15	Court Order: Authorizing the closing of the Frank Crowley branch Law Library, reallocation of the space and increasing the Law Library filing fee to $20, effective August 1, 2011.	Approved Unanimously
16	Court Order: Approving the outlined Professional Services Agreement between Dallas County on behalf of the Dallas County Clerk’s Office and iDocket.com, LLC, for web hosting (Ruby Red) services of the County Clerk’s court records for a one (1) year term from June 14, 2011 through June 13, 2012, with two (2) annual renewable terms through June 13, 2014, and authorizing the County Judge to sign the agreement on behalf of Dallas County.	Approved Unanimously
17	Court Order: Approving refunds to taxpayers, as listed, for the period ending June 14, 2011, in amounts over $5,000.00 for erroneous or excessive tax payments.	Approved Unanimously
18	Court Order: Approving the additional award from Atmos Energy Corporation, in the amount of $21,498.95, under the Share the Warmth Program, for assistance with energy costs for financially distressed Atmos Energy account holders.	Approved Unanimously
19	Court Order: Approving the re-appointment of Steven Wilson, M.D., MPH, to serve as the designee Health Authority during the absence of Dr. Steven Harris, Health Authority, as pursuant to Texas Health and Safety Code § 121.029, for a term effective June 19, 2011 through June 19, 2013.	Approved Unanimously
20	Court Order: Approving the amendment to the Texas Department of State Health Services (DSHS) Contract No. 2010-033408-001F, CPS-Public Health Emergency Response (PHER), and authorizing the County Judge to sign the Amendment and all related documents on behalf of Dallas County.	Approved Unanimously
21	Court Order: Approving the Memorandum of Agreement (MOA) (No. 2011-038038-001) between Dallas County Health and Human Services (DCHHS) and the Department of State Health Services (DSHS) for the utilization of assets in the possession of DCHHS in the event of an emergency, disaster, or for training purposes, and authorizing the County Judge to sign the MOA on behalf of Dallas County.	Approved Unanimously
22	Court Order: Authorizing the third twelve (12) month extension of (Bid No. 2008-109-3830 – Annual Contract for the Purchase of Disaster Pouches) as awarded to Salam International, Inc., for the period of July 30, 2011 through July 29, 2012, and authorizing all County documents/payments to reflect accordingly.	Approved Unanimously
23	Court Order: Authorizing the County Judge to execute the outlined Novation Agreement with Gylan Building Services, Inc., and Global Building Maintenance, Inc., for the liability of Bid No. 2009-086-4428, Annual Contract for Janitorial Services for the Southern and Southwest Sections of Dallas County, effective April 1, 2011, and authorizing all County documents/payments to reflect accordingly.	Approved Unanimously
24	Court Order: Authorizing the first twelve (12) month extension of (Bid No. 2010-053-5063 – Annual Contract for the Purchase of Random Drug and Alcohol Testing) as awarded to Forward Edge, Inc., for the period of August 2, 2011 through August 1, 2012, and authorizing all County documents/payments to reflect accordingly.	Approved Unanimously
25	Court Order: Authorizing the County Judge to execute the outlined Novation Agreement with Gylan Building Services, Inc., and Global Building Maintenance, Inc., for the liability of Bid No. 2011-023-5334, Annual Contract for Janitorial Services for the North, West and East Sections of Dallas County, effective April 1, 2011, and authorizing all County documents/payments to reflect accordingly.	Approved Unanimously
26	Court Order: Approving the current Indefinite Delivery/Quantity contracts for Consultant Engineering Services with HDR Engineering, Civil Structures, Freese & Nichols, BWR, Urban Engineering, Civil Associates, Texas Municipal Engineering and RJN, Inc., be extended to August 31, 2011.	Approved Unanimously
27	Court Order: Authorizing and directing the County Judge to execute the outlined Project Specific Agreement with the Town of Sunnyvale for the Lawson Road MCIP Project 22604.	Approved Unanimously
28	Court Order: Authorizing and directing the County Judge to execute the outlined Utility Relocation Contract with Oncor Electric Delivery Company (Transmission) on behalf of Dallas County for the Pleasant Run Road Overpass MCIP Project 31401 in an amount not to exceed $787,233.12.	Approved Unanimously
29	Court Order: Authorizing and directing the County Judge to execute a Construction Contract with Austin Filter Systems, Inc., for a bid amount not to exceed $1,285,215.50 for the Belt Line Road at Trinity River Bridge Protection Improvements Project (Erosion Repairs) to be paid from the Dallas County’s Bridge Fund Account No. 105.2550.08312.0000 with monies totaling $1.7M.	Approved Unanimously
30	RECESS:	Conducted
31	DALLAS COUNTY HOUSING FINANCE CORPORATION: A. To convene the meeting of the Housing Finance Corporation Board. B. To consider resolution/order approving the allocation of $400,000 from the proceeds remaining from its retired 1993 single-family mortgage revenue refunding bonds to Dallas County’s replacement housing program, authorizing the Board President to sign the required Letter of Instructions for Duetsche Bank Trust Company Americas, which is the HFC’s Trustee for these proceeds, and authorizing Deutsche Bank Trust Company Americas to release the $400,000 to Dallas County for the purpose of funding the aforementioned program. C. To recess the meeting of the Housing Finance Corporation Board.	Convened
32	Reconvene the Commissioners Court Meeting	Conducted
33	Call Briefing Session	Conducted (see June 14, 2011 Briefing Agenda and Actions Report)
34	Call Executive Session	Conducted
35	Recess	Conducted
36	Reconvene (if necessary)	1:30pm
37	Adjourn	Conducted